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Monday 5 July 2010

Excel: Row based page breaks

Suppose you want page breaks every 40 lines. Select the first few cells in the 40th line and change the background color, so it will stand out even when reduced in size. From the File menu, select Print Preview and note where your 40th line falls on the page. Click the Setup button and increase the bottom margin by an inch or two, then click OK. Note where the marked line falls. Go into Setup as many times as needed, adjusting the bottom margin until the marked line is the last line on the page. Click the Page Break Preview button to view your worksheet with all page breaks marked and scan through it to verify that the data is laid out as you wanted.